Plan + Evaluate + Modify
o Annual Calendar
o Preliminary calendar completed prior to the spring meeting
o Distributed in May before students release for spring break
Develop and update a four-year capital needs plan
o Maintain a roster with future attrition/recruitment estimate
Create and publicize a four to six-year travel
o Include strategies for financial planning and recruiting
Build and maintain student leaders
o Careful selection process
o Initial training
o Provide ongoing guidance and feedback
Build and manage parent support and leadership through a booster club
o The head director IS always in charge
o Delegate tasks to parents that will support staff and program goals
Maintain a comprehensive handbook (adopted by school board)
o Include annual calendar, rehearsal guidelines, forms
o Make updates on next year's calendar all year long - easy transition!
o Utilize and follow established protocol
o District grade book, facility usage, transportation requests, etc.
Develop a redundant communication system
o Include students, parents, campus teachers, administrators, school board, other campus organizations, and the community.
o Distribute a handbook
o Post an annual calendar in the rehearsal hall
o Periodically distribute (email and handout) a shorter duration calendar as a written reminder
o Confirm your dates are included on the district and campus calendar/newsletter, and organization website
Utilize a website on a regular basis
o Update detailed calendars for rehearsals and performances
o Establish a phone call/text tree for unavoidable last-minute communication
o Develop an organizational social media account
